The following documents are required for the effective performance of COR/COTR functions and to establish the official COR/COTR file. Both the COR and COTR keep separate files of their own.
(a) Contract and modifications thereto;
(b) COR/COTR letter of appointment and any correspondence from the contracting officer which amends the letter of appointment;
(c) For CORs, the names of technical and administrative personnel (e.g., COTRs);
(d) Documentation indicating that the COR/COTR has attended a briefing by the local Office of Counsel on the applicable conflict of interest information included in DoD Directive 5500.7-R, Joint Ethics Regulation; has filed an OGE 450 report annually (if they are classified as a Confidential Filer as defined in DLA ETHICS POLICY LETTER 2008-1; and has completed ethics training annually.
(e) Records of COR/COTR inspections and all receiving and acceptance documents;
(f) Correspondence to and from the contracting officer and the contractor;
(g) Memoranda of phone conversations, meetings, and discussions relating to the contract;
(h) Progress reports;
(i) Inspection and evaluation reports; and
(j) Any other document pertaining to the contract.
