(a) Solicitation, evaluation of quotations, and award.
(2) A conclusion as to price reasonableness is required prior to award, regardless of dollar value. In competitive buys, review of competitive quotations and pricing history should normally suffice. For non-competitive buys, the conclusion may be based on comparable prior buy history or, where appropriate, a commercial catalog/price list, similar item or other price analysis technique. In the absence of any of the foregoing a price quotation from one (1) additional vendor is required.
(3) Price reasonableness verification (e.g., to a source document or other authority) is required prior to award (or call acceptance):
(90) For first-time buys.
(91) When a price is highlighted/kicked out for buyer review pursuant to a price variance check procedure in SPEDE, PACE, and other automated systems.
(b) Documentation.
(90) Award documentation shall be limited, but include:
(A) The price quote(s) received plus, for any other price(s) considered, the price, source, quantity, and effective date;
(B) The price reasonableness conclusion, in any instance where the award is to be made at a price known or suspected of being unfair and unreasonable, or where the price is not considered reasonable. (The absence of documentation of the conclusion shall be deemed as an implicit affirmation that the price was considered reasonable); and
(C) The basis/bases of the price reasonableness conclusion (e.g., catalog price, commercial off the shelf item, comparable item, etc.) for:
(i) first time buys where competitive prices were not received;
(ii) a single quote for a previously bought item is considered excessive in comparison to such prior prices(s), as adjusted for any differences in quantity, time, etc.
The absence of documentation of the basis/bases shall be deemed an implicit affirmation that the price reasonableness conclusion was based on competition received (documented per 13.202(b)(90)(A)) or on consistency of a single quote with the prior price(s).
