(a) Contractors shall submit payment requests and receiving reports in electronic form, except for-
(1) Purchases paid for with a Governmentwide commercial purchase card;
(2) Awards made to foreign vendors for work performed outside the United States;
(3) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified information or national security;
(4) Contracts awarded by deployed contracting officers in the course of military operations, including, but not limited to, contingency operations as defined in 10 U.S.C. 101(a)(13) or humanitarian or peacekeeping operations as defined in 10 U.S.C. 2302(8), or contracts awarded by contracting officers in the conduct of emergency operations, such as responses to natural disasters or national or civil emergencies;
(5) Purchases to support unusual or compelling needs of the type described in FAR 6.302-2;
(6) Cases in which DoD is unable to receive payment requests or provide acceptance in electronic form; or
(7) Cases in which the contracting officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the contractor.
(b) DoD officials receiving payment requests in electronic form shall process the payment requests in electronic form. Any supporting documentation necessary for payment, such as receiving reports, contracts, contract modifications, and required certifications, also shall be processed in electronic form. Scanned documents are acceptable for processing supporting documentation other than receiving reports and other forms of acceptance.
(c) When payment requests and receiving reports will not be submitted in electronic form-
(1) Payment requests and receiving reports shall be submitted by facsimile or conventional mail. The contracting officer shall consult with the payment office and the contract administration office regarding the method of payment request to be used; and
(2) Section G of the contract shall specify the method of payment request.
