As prescribed in DLAD 13.106-2(b) (92), insert the following provision in all BSM automated solicitations valued at or below $100,000:
Procurement Automated Contract Evaluation (PACE) Information (JAN 06) - DLAD
(a) PACE EVALUATION: Acquisitions are candidates for automated award under DLA's Procurement Automated Contract Evaluation (PACE) program, when the solicitation states that the PACE program applies. The program uses price logic and other automated filters to make fully automated and buyer assisted automated awards valued at $100,000 or less. A purchase order with a “V” in the ninth position denotes an order issued under PACE. PACE only considers “qualified quotes” for award. Qualified quotes are in exact compliance with the solicitation requirements (bid type equal to “bid without exception”), and are submitted on the DLA Internet Bid Board System (DIBBS). Refer to provision 52.213-9007 for information related to DIBBS.
(1) The following are not, by themselves, considered exceptions to the solicitation requirements and will not make a quote ineligible** for an award:
(i) Quoting delivery days different than the required delivery days;
(ii) **Quoting origin inspection on solicitations requiring destination Inspection;
(iii) Quoting a superseding or previously approved part or correction to a CAGE/part number cited in the acquisition identification description (AID) on an item described by manufacturer’s CAGE and part number;
(iv) Quoting a used, reconditioned, remanufactured item;
(v) Quoting other than a domestic end product on an unrestricted solicitation;
(vi) Quoting a hazardous item;
(vii) Quoting a new/unused Government surplus item; and
** NOTE: The Department of Defense is implementing a policy that limits government source inspections, and permits government source inspection for specific instances. Vendors should submit quotes based on the requirements stated in the solicitation. If a vendor’s quote does not comply with the requirements stated in the solicitation, evaluation factors will be applied. See paragraph (b)(1) below. Additionally, should a quote citing origin inspection for a solicitation requiring destination inspection be evaluated manually, the quote may become ineligible for award.
(2) The following are considered exceptions to the solicitation requirements and will make a quote ineligible for an
automated PACE award:
(i) Quoting an alternate product or otherwise taking exception to the solicitation’s item description;
(ii) Exceptions to Packaging requirements;
(iii) Exceptions to FOB terms;
(iv) Quoting destination inspection on a solicitation requiring origin inspection;
(v) Exceptions to required quantity;
(vi) Quoting a quantity variance greater than what is specified on the solicitation;
(vii)Quoting “None” when a Higher Level Quality Requirement is required; and
(viii) Quoting the use of Child Labor
(b) PACE EVALUATION FACTORS: PACE evaluates all qualified quotes on the basis of price alone and does not consider quantity price breaks. Price evaluation factors are added to the total quoted price in the following instances:
(1) $250 for quoting origin inspection when the Government’s requirement is for destination inspection (see DLAD 52.213-9001; factor does not apply to FMS and DVD (Direct Vendor Delivery) requirements if any qualified quote is above $25,000);
(2) $200 for quoting surplus material on non-critical items; $700 for quoting surplus material on critical items. When an automated quote of surplus material is in line for award after applying the above evaluation factors, a manual evaluation will be conducted in accordance with the more detailed evaluation criteria in DLAD 52.211-9003.;and
(3) The Buy American Act (BAA) places restrictions on the purchase of supplies that are not domestic end products. Refer to DFARS 252.225-7036.
(c) TIE QUOTES: If evaluated offers results in a tie between qualified quotes, the award decision will be based on the following order of precedence:
(1) A domestic end product offer over a non-qualifying country end product offer;
(2) Small business offer over a large business offer;
(3) Offer with the shortest delivery (If a quote contains different deliveries for multiple line items the automated evaluation program uses the average of the delivery periods); and
(4) First quote submitted.
(d) MANUAL EVALUATION: If the solicitation did not state that it was a candidate for PACE evaluation, or if the solicitation stated that it was a candidate for PACE evaluation but PACE is unable to make price reasonableness or contractor responsibility determinations, the solicitation and quote will be evaluated and awarded manually. When a quote is manually evaluated the contracting officer may consider quantity price breaks offered without further solicitation or discussion.
(e) MANUAL EVALUATION FACTORS: If the requirement is evaluated manually, price, delivery, and past performance will be considered in accordance with the terms in the solicitation. Delivery will be considered consistent with DLAD 52.211-9011.
(f) ALTERNATE OFFERS: Alternate offers will not be considered for automated award. Alternate offers may be submitted for evaluation for future procurements to the location identified in DLAD Clause 52.217-9002.
(g) NOTICE OF AWARD: The Government’s offer to purchase, as evidenced by an order, is made on the basis of a submitted quotation. Vendors are requested to notify the administrative contracting officer, within 14 days after receiving the notice of award, when they will not perform in accordance with an order. Failure to provide prompt notice will adversely affect your past performance evaluation if this order is later cancelled at other than the Government’s request.
(h) PACE Distribution: The PACE award will be posted to the DLA DIBBS web site and distributed via email notification with a Web link to an electronic copy of the DD Form 1155, Order for Supplies or Services. Orders will be transmitted via DPACS Electronic Data Interchange (EDI) to contractors who are DPACS EDI capable. Contractors that are not DPACS EDI capable will receive their orders via email award notification containing Web links. Delays in the receipt of awards that are caused by email interruptions and Internet access are not excusable delays and will not extend delivery schedules.
(End of Provision)
