(c) Case files sent to the contract financing office must be sent within 15 calendar days after the end of the 30-day period following the contracting officer’s demand for payment. Send these case files to the Defense Finance and Accounting Service-Columbus Center, Attn: DFAS-CKSD/ CO, Debt Management Office, P.O. Box 182317, Columbus, Ohio 43218-2317.
(i) In addition to information required by FAR 32.606, the case file must include a copy of the demand made by the contracting officer; a statement as to whether or not the contract contains an Interest clause; and, if so, a copy of the clause or a reference to the clause number.
(ii) If the debt represents excess costs incurred in purchasing supplies or services against the account of a defaulted contractor, the case file shall include -
(A) The name and address of the replacement contractor;
(B) The disbursing office voucher number;
(C) The date paid;
(D) Bills of lading numbers, if any;
(E) The name of the carrier, when applicable; and
(F) The name and symbol number of the disbursing officer.
(i) If the debt represents liquidated damages, the case file shall include an explanation of the basis for assessing liquidated damages.
Other Guidance: See DFAS-IN 37-1, dated Jan 00.
[AFARS Revision #21, dated May 22, 2007]
