(1) Are responsible for ensuring that all proposed JOC project descriptions and task orders express the Government’s actual requirements, validated in accordance with command and installation procedures, in a professional and understandable manner;
(2) Must ensure that an IGE, for orders $100,000 or more, is prepared prior to evaluating the contractor’s proposal;
(3) Must ensure that adequate and proper funds are available for the project prior to issuing an order;
(4) Must notify the contracting officer of any additional bonding requirements associated with new orders or changes in the value of existing orders;
(5) As the principal point of contact for technical and engineering issues, must respond to requests for technical clarification from the JOC contractor, documenting both the request and the response, and conduct the joint pre-proposal site survey, assuring that the contractor is provided access to all required facilities, plans, and other documents required for full knowledge of the scope and conditions of the required job;
(6) May evaluate contractor proposals; compare them with the IGE; negotiate scope of work, quantities, and performance period for pre-priced and non-pre-priced tasks; and may negotiate price on non-pre-priced tasks valued at $2,500 or less for orders within the JOC ordering officer’s signature authority;
(7) For orders estimated to exceed the JOC ordering officer’s signature authority, the JOC ordering officer must generally be responsible for evaluation of contractor proposals for proposed orders and may be authorized to solicit such proposals and clarify and negotiate units and quantities of pre-priced tasks; and must assist the contracting officer, as requested, in negotiations and resolution of variances between the IGE and the contractor’s proposal;
(8) Must be responsible for maintaining complete contract file documentation for each order and modification executed, including a record of all related correspondence and actions taken prior to award of the order and in the order administration phase;
(9) Must be responsible, with the Director of Public Works, for assisting the contracting officer in technical monitoring of the contractor’s performance of orders issued under JOC to include -
(i) Monitoring compliance with the SOW and schedule;
(ii) Contractor or supplier compliance with the clause at FAR 52.225-5, Trade Agreements (Apr 2000);
(iii) Davis-Bacon Act wage compliance;
(iv) Assessment and validation of percentage of completion for progress payment purposes;
(v) Recommendations to the contracting officer for changes to existing orders, beyond the ordering officer’s authority;
(vi) Documenting and quickly reporting to the contracting officer systemic or recurring problems in contractor performance;
(vii) Prioritization of orders when required (in coordination with the DPW and appropriate installation officials), provided no increase in cost is involved; and
(viii) Preparation of any JOC status reports required by command, installation, or DOC regulations or directives or as requested by OACSIM or HQDA;
(ix) The above includes preparation of, or input for, performance evaluation reports (see 5136.201);
(10) Must send the complete record file to the contracting officer upon completion, and keep for DPW files, additional copies of documents required for continuing DPW responsibility (e.g., as-built drawings and warranties); and
(11) Must identify and report to the DPW and the contracting officer any recurring or significant inaccuracies or omissions in the task specifications of the Unit Price Book contained in the job order solicitation or JOC and propose needed changes.
