Contracting officers must maintain a file on any Government-furnished property (GFP) in the possession of contractors. As a
minimum, the file must contain the following:
(a) A copy of the applicable portions of the contract that list the GFP;
(b) Contracting officer's letters assigning the GFP administrator to the contract;
(c) Written evidence that the contractor's property control system was reviewed and approved as required by FAR 45.104;
(d) If applicable, documentation of the request and approval or denial of the contractor's requests to acquire or fabricate special test equipment in accordance with FAR 45.307 or other property;
(e) The contractor's written notice of receipt of the GFP and any reported discrepancies thereto, as required by FAR 45.502-1 and 45.502-2, respectively;
(f) Any other documents pertaining to or affecting the status of the GFP in the possession of contractors or subcontractors under the contract;
(g) Documentation of the screening and disposal of all GFP as required by FAR 45.6.
