(e) The contracting officer shall use substantially the following format for letters authorizing contractor use of Government supply sources:
SUBJECT: Authorization to Lease, Rent, or Purchase from General Services Administration (GSA) Supply Sources
(Contractor's name)
(Address)
(1) You are hereby authorized to act for the Government in the following matters:
(i) The acquisition of supplies and/or services under Contract No. available for purchase by Government agencies either directly from GSA stock or under Federal Supply Schedules subject to the limitations set forth in this authorization.
(ii) The leasing or rental of equipment for use on Contract No. available for lease or rental by Government agencies under Federal Supply Schedules subject to the limitations set forth in this authorization.
(iii) The issuance of tax exemption certificates in lieu of the payment of State or other taxes for which the Government is not liable on supplies or services purchased under this authorization.
(2)(i) Purchase orders under GSA schedules and contracts shall be placed in accordance with the terms and conditions of the GSA schedule or contract and this authorization. A copy of this authorization shall be attached to the order (unless a copy was previously furnished to the GSA contractor) and shall contain the following statement:
“This order is placed on behalf of the National Aeronautics and Space Administration in furtherance of United States Government Contract No. , pursuant to written authorization dated , a copy of which (is attached) (you have on file). In the event of any inconsistency between the terms and conditions of this order and those of the applicable GSA schedule/contract, the latter will govern.”
(ii) Orders for items in the GSA Supply Catalog shall be placed in accordance with the Catalog and this authorization and shall include the address to which billings are to be sent. Bills are not issued by GSA until after shipment has been made and should therefore be paid promptly. Any necessary adjustments will be made by GSA subsequent to payment. All orders shall contain the following statement:
“This order is placed on behalf of the National Aeronautics and Space Administration in furtherance of United States Government Contract No. ______ , pursuant to written authorization dated , a copy of which (is attached) (you have on file).”
(3) (Insert any other provisions and restrictions.)
(4) The authority hereby granted is not transferable or assignable.
(Contracting Officer)
(e)(3) Contracting officers shall use NHB 4100.1, NASA Materials Inventory Management Manual, to obtain activity address codes to enable use of FEDSTRIP and MILSTRIP.
