(a) The NASA-Interagency Purchase Request (NF-523) shall be used by all NASA Contracting Offices for requesting acquisition of supplies or services from all activities of Civilian Agencies under the National Aeronautics and Space Act of 1958 (42 U.S.C. 2473 et seq.). Individual NF-523’s shall be prepared in accordance with the instructions contained in the NF-523 and shall be numbered in accordance with Subpart NFS 1804.71.
(b) Include a provision for ordering procedures in accordance with 1817.7003.
(c) Include a provision for acceptance by Civilian Agencies, such as: the servicing agency shall provide acceptance of this order no later than 30 days after receipt of the order. The acceptance shall be sent to: Insert NASA installation, office code, and address. The acceptance shall cite the order number and have a typed name, title, and signature of the accepting official, including address, phone number, email address, and facsimile number.
(d) Include a provision and instructions for submission of invoices/billing and payments to be made by Civilian Agencies. Identify the address of the Agency location for the servicing agency to submit invoices to, provide detailed instructions for transmitting the funds, and whether the servicing agency shall submit invoices via the online Intra-Governmental Payment and Collection (IPAC) System or SF1080/SF1081 or equivalent form to be utilized. Information about IPAC is available at http://fms.treas.gov/goals/ipac/index.html.
(e) Include provisions for contract administration, property accountability, and reporting requirements (if property is provided to the Civilian servicing agency or will be acquired and requires reporting). Complete contract administration requirements and contract audit responsibilities appropriate for the type of contract and scope of work on all interagency orders. The requiring activity should also provide provisions for any special contract terms or other applicable requirements for funding. This includes information such as special funds tracking and reporting requirements, additional contract administration requirements, special delivery or packaging instructions, a copy of the executed determination, and any other supporting documents;
(f) Include a provision for data rights, patent rights, and reportable new technology, if applicable;
(g) Identify the technical representative and identify roles, responsibilities, and limitations;
(h) Identify the scope of work/deliverables. Include a complete description of the supply or service to be delivered and include reference to any proposal received from the servicing civilian agency;
(i) Cite the Authority. Cite the National Aeronautics and Space Act of 1958 (42 U.S.C. 2473 et seq.) as the authority unless the order is for the NASA Office of Inspector General (See NFS 1817.7001);
(j) Amount of the Order. Include funding (incremental or fully-funded) amount and accounting and appropriation data (i.e. procurement request number).
