(a) For each invitation to bid that VA cancels or for which it receives no bid, the contracting officer must do the following:
(1) File a copy of the invitation for bids, as provided for in FAR 14.404-1, together with the abstract showing to whom such bids were sent, in a separate folder identified by the invitation number.
(2) Annotate the abstract to show why an award was not made.
(3) Retain the folders for the current and two succeeding fiscal years.
(b) The HCA may approve cancellation of invitations for bid after opening and may approve completion of the acquisition after cancellation, as provided in FAR 14.404-1(e). The contracting officer must submit a Determination and Finding to the HCA for approval and signature.
