As prescribed in 637.110(b), insert the following clause.
IDENTIFICATION/BUILDING PASS (APR 2004)
(a) Contractors working in domestic facilities who already possess a security clearance.
(1) The contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities. The Bureau of Diplomatic Security, Office of Domestic Facilities Protection shall issue passes. They shall be used for the purpose of facility access only, and shall not be used for any other purpose.
(2) The contractor shall submit a Visitor Authorization Request (VAR) Letter to the Bureau of Diplomatic Security, Information Security Programs Division, Industrial Security Branch (DS/ISP/INB) on its cleared employees containing the following information:
(i) Contractor employee’s full name, social security number, and date of birth;
(ii) Contractor’s company name;
(iii) Security clearance level;
(iv) Date the clearance was granted;
(v) Name of the contractor’s Facility Security Officer;
(vi) Contracting Officer’s Representative (COR); and,
(vii) Contract number.
(3) DS/ISP/INB shall process and approve the VAR letter, if appropriate. The approved VAR letter shall be forwarded to the contractor for their records.
(4) The contractor employee shall hand-carry the following documentation to the Building Pass Office, Department of State, 520 23rd Street, courtyard of Columbia Plaza, Washington, DC:
(i) A Department of State sponsorship letter from the COR, addressing the following:
(A) The purpose for which the pass is being requested;
(B) The employee’s valid security clearance level (reflected on the VAR);
(C) Contract number and period of performance;
(D) Type of access (24/7, normal business hours, escort authority or no escort authority granted); and,
(E) Expiration date of building pass (1 year or 3 years);
(ii) Letter on company letterhead to accompany the application, containing the following information:
(A) The purpose for which the pass is being requested;
(B) Verification of employment;
(C) The employee’s valid security clearance level; and,
(D) Contract number and period of performance; and
(iii) The DS-1838, Request for Building Pass Identification Card.
(b) Contractors working in domestic facilities where security clearances are not required.
(1) The contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities. The Bureau of Diplomatic Security, Office of Domestic Facilities Protection, shall issue passes. They shall be used for the purpose of facility access only, and shall not be used for any other purpose.
(2) The contractor shall submit the following paperwork, in original, to the Bureau of Diplomatic Security, Information Security Programs Division, Industrial Security Branch (DS/ISP/INB):
(i) SF-85P, Questionnaire for Public Trust Positions;
(ii) SF-85P/S, Supplemental Questionnaire for Selected Positions; and,
(iii) DOS Credit Release, which may be obtained from DS/ISP/INB via mail or facsimile.
(3) DS/ISP/INB shall conduct a preliminary background check. If the background check is favorable, DS/ISP/INB will forward a letter to the company Facility Security Officer (FSO) notifying them that the individual may proceed to the Building Pass Office to continue the badging process. DS/ISP/INB will forward a copy of this letter to the Building Pass Office.
(4) When a contractor employee is approved to receive a building pass, he/she shall hand-carry the following documentation to the Contractor Building Pass Office, Department of State, 520 23rd Street, NW, courtyard of Columbia Plaza, NW, Washington, DC. :
(i) A Department of State sponsorship letter from the COR, addressing the following:
(A) The purpose for which the pass is being requested;
(B) Whether or not the employee has a valid security clearance;
(C) Contract number and period of performance;
(D) Type of access (24/7, normal business hours, escort authority or no escort authority granted); and
(E) Expiration date of building pass (1 year or 3 years);
(ii) DS Form 1838, Request for Building Pass Identification Card;
(iii) Letter on company letterhead to accompany the application, containing the following information:
(A) The purpose for which the pass is being requested;
(B) Verification of employment;
(C) Whether or not the applicant has a valid security clearance; and,
(D) Contract number and period of performance;
(iv) Original SF-85P or a copy of the SF-85P, with an original signature and current date;
(v) Original SF-85P/S or a copy of the SF-85P/S, with an original signature and current date;
(vi) Copy of the DOS Credit Release, with an original signature and current date; and,
(vii) Original proof of U.S. citizenship, such as a birth certificate or valid U.S. passport. Non-U.S. citizens must submit a valid photo Immigration and Naturalization Service Employment Authorization Document (INS EAD).
(5) Applicants shall be fingerprinted at the Building Pass Office and the process for a building pass shall be initiated. The approval process shall take at least 48 hours. Applicants shall not return to the Building Pass Office until they receive notification from DS/ISP/INB that the process is complete. Once DS/ISP/INB receives notification from the Building Pass Office that a building pass can be issued, DS/ISP/INB shall notify the FSO and the COR that the applicant has been approved for initial contract performance.
(c) Contractors working in overseas facilities. Contractors shall submit appropriate documentation to obtain building passes as specified in the contract.
(d) All contractor employees, both domestic and overseas, shall wear the passes in plain sight at all times while in Department of State buildings. All contractor employees shall show their passes, where appropriate, when entering these buildings and upon request of uniformed guards or any other authorized personnel.
(e) All passes shall be returned to the COR upon separation of the employee, or expiration or termination of the contract. Final payment under this contract shall not be made until all passes are returned to the COR.
(End of clause)
