(a) It is anticipated that BPA usage will decrease as a result of the Governmentwide Commercial Purchase Card Program. When BPAs are necessary, the requirements office shall appoint a BPA Administrator, who shall be responsible for:
(1) Identifying and forwarding a list of all authorized ordering officials within the organization to the appropriate contracting activity, as well as notifying the contracting activity of any changes in the authorized ordering officials;
(2) Verifying that each ordering official tracks BPA usage;
(3) Collecting all order registers on a monthly basis and reviewing these registers, within five (5) calendar days after the end of each calendar month, to verify that only authorized officials are placing orders;
(4) Forwarding the order registers to the contracting activity on a monthly basis, with summaries of BPA purchases by vendor;
(5) Providing a quarterly summary of BPA purchases to the contracting activity in the appropriate format for submission to FPDS;
(6) Ensuring that all domestic ordering offices have copies of the appropriate documents, e.g., BPA catalog, and any other applicable ordering information; and,
(7) Conducting an annual internal review to ensure that authorized BPA procedures are being followed and reporting the results of the review, including needed corrective action, to the head of the contracting activity.
(b) BPAs shall not be used to acquire pest control services.
