Architect-engineer (A-E) services.
(a) Requirement for a price proposal. Before you award a letter contract, the proposed A-E must provide a price proposal for the non-design effort.
(b) Contents of each letter contract. You must include the following information in the letter contract:
(1) The scope. If you include the design effort, only authorize the A-E to perform those services that are independent of the design effort (for example, feasibility studies, existing facility surveys or site investigation, etc.). Do not authorize the A-E to begin the design effort before the letter contract is definitized.
(2) A definitization schedule. Include dates for each of the following:
(i) Submission of the design fee proposal.
(ii) Start of negotiations.
(iii) Definitization. This date must be no later than 90 days after the date of the letter contract.
(3) A limitation on the Government’s liability for the non-design effort to be performed under the contract. Insert this amount in FAR 52.216-24, Limitation of Government Liability.
(c) Unilateral price decision. If you must issue a unilateral price decision, the maximum contract amount must not exceed a reasonable price for the excludable items plus the 6 percent statutory fee limitation for the project.
