(a) Applicability. This subsection applies to any proposed award exceeding or estimated to exceed:
(1) 100,000 for a contract under the 8(a) program.
(2) 500,000 for a supply contract unless it involves any of the following:
(i) Motor vehicles.
(ii) Supplies with not readily identifiable points of origin.
(iii) Supplies with foreign production points.
(3) 500,000 for a design (Architect/Engineer) or construction contract.
(4) 100,000 for any other contract, or class of contract, if a Member of Congress has specifically requested notification of award to a contractor in their district or State.
(b) Notification Procedures.
(1) The Office of Congressional and Intergovernmental Affairs (S) will provide in writing to the HCA the names of Members of Congress who wish to be notified of any award under subparagraph (a)(4) of this subsection.
(2) Notify S either by:
(i) Electronic mail.
(ii) Facsimile.
(iii) Hand delivery.
(3) Except for awards under urgent and compelling circumstances, you must provide the notice to S on the day of award and 24 hours before telephonic notice (if applicable) is provided to the contractor. If you cannot meet this timeframe, the contracting director must telephonically notify S.
(4) For awards under subparagraph (a)(4) of this subsection, provide a copy of the notice to the Regional congressional liaison office.
(c) Contents of notice.
(1) Identify the contractor by name and address [including county and Congressional district, if known]. Include the contractor’s point of contact and telephone number.
(2) Identify the type of contract and contractor by using these codes:
DQ
|
For definite quantity contract
|
SC
|
For schedule contract
|
TC
|
For indefinite delivery contract other than schedules
|
S
|
For small business concern, other than HUBZone
|
HS
|
For HUBZone small business concern
|
SD
|
For small disadvantaged business concern, other than HUBZone
|
WO
|
For women-owned small business concern
|
O
|
For other than a small business concern
|
VO
|
For veteran-owned small business concern
|
SDV
|
For service-disabled veteran-owned small business concern
|
(3) Briefly describe the supplies or services acquired, the duration of the contract period, and the dollar value of the award.
(4) Include your name and telephone number.
(5) For definite quantity awards:
(i) Indicate the quantity and unit, in parentheses, and dollar value for each production point. If items have multiple but unspecified production points or the number of production points exceed 10, write “multiple” and indicate immediately after, in parentheses, the total number of production points.
(ii) If applicable, identify the receiving agency next to the applicable quantity and state if any portion is for overseas use.
(iii) If available, identify by name and telephone number a point-of-contact for each production point.
(6) If the award involves Congressional interest, include the following statement:
“CONGRESSIONAL INTEREST:
[Name of Congressman/Senator]
[Indicate State/District]
[Describe interest]”
(7) The notification to S will contain sensitive preaward information. Label the notice accordingly. S and regional Congressional liaison offices are responsible for the security of such information and will establish procedures governing its release before official notification of award. Unless otherwise authorized by you, the release of such information before award is limited to Members of Congress and their staff.
(d) Release of awards.
(1) The Associate Administrator for Congressional and Intergovernmental Affairs will identify notifications which require priority processing. S will release such notices at the time and date specified by the Associate Administrator.
(2) Unless notified to the contrary, you may release awards described in (a) of this section, or information related to them, after two full workdays (48 hours) from the time and date of notification to S. The date/time stamp on the e-mail, facsimile transmission, or hand delivery receipt establishes the time and date of notification.
