The Office of Federal Procurement Policy (OFPP), in accordance with 41 U.S.C. 405(d), requires all Federal agencies to report information on contract actions to the Federal Procurement Data System-Next Generation (FPDS-NG). Federal agencies are required to report all transactions over $2,500 and modifications to those transactions regardless of dollar value, in accordance with FAR 4.602(c)(1). Additionally, Federal agencies participating under the Small Business Demonstration Program, in acccordance with FAR 4.602(c)(2), are required to report as an individual contract action all awards, regardless of dollar value, in the designated industry groups. With the implementation of FPDS-NG, the General Services Procurement Data System (GPDS) was discontinued and all transactions are reported directly to FPDS-NG.
(a) Reporting requirements. Detailed specification of FPDS-NG data reporting requirements is contained in the FPDS-NG Reports document (available at http://www.fpds-ng.com/downloads.html). Reporting offices are encouraged to utilize automated information systems for FPDS-NG data reporting, provided that the systems contain all required FPDS-NG data elements via the machine- to-machine process and the automated acquisition system has received the proper certification from the FPDS-NG system manager.
(b) Responsibilities.-
(1) Senior Procurement Executive. The Senior Procurement Executive-
(i) Exercises overall responsibility for policy matters relating to reporting by GSA contracting activities to the FPDS-NG;
(ii) Provides GSA officials with information necessary for the management, evaluation and oversight of GSA procurement activity. Provides GSA officials with policy guidance required to implement reporting requirements, and periodic changes to reporting requirements, prescribed by OFPP;
(iii) Approves reporting procedures, including use of GSA automated data systems, for reporting data to the FPDS-NG;
(iv) Ensures complete and accurate data reporting, including correction of error listings, for data submitted by Central Office staff offices and ensures that GSA contracting activities are in compliance with all special data reporting requirements specified in the FPDS-NG Validations and Data Dictionary (available at
http://www.fpds-ng.com/downloads.html);
(v) Assists the Heads of Services in establishing procedures to ensure complete and accurate reporting of procurement data to the FPDS-NG by their respective services, and developing appropriate training to ensure accurate reporting by contracting offices; and
(vi) Evaluates the completeness and accuracy of FPDS-NG data reporting through information retrievals.
(2) Heads of Services. The Head of each Service-
(i) Establishes procedures within the Service to ensure complete and accurate reporting of procurement data to the FPDS-NG by all contracting offices within the Service;
(ii) Communicates reporting procedures provided by the Senior Procurement Executive to all contracting offices within the Service that do not report procurement data through an automated system;
(iii) Ensures, for all contracting offices within the Service using automated systems for reporting procurement data, that user manuals for the systems incorporate all data elements required for FPDS-NG reporting. User manuals for automated systems, edit checks incorporated into these systems, and conversion programs for extraction of data in a format suitable for transmission to the FPDS-NG, will be subject to periodic review by the Senior Procurement Executive to validate conformance with FPDS-NG reporting requirements;
(iv) Implements changes to reporting procedures when advised of changes to FPDS-NG reporting requirements by the Senior Procurement Executive;
(v) Designates FPDS-NG Coordinators to manage and monitor the submission and editing of FPDS-NG Data; and
(vi) Conducts training for contracting office personnel, where necessary, to ensure complete and accurate procurement data reporting.
(3) Regional Heads of Contracting Activities (HCAs). The Regional Heads of Contracting Activities (the Regional Administrators)-
(i) Exercise responsibility for complete and accurate reporting of procurement data submitted to the FPDS-NG, including data input and correction of error records, for all contracting offices that are not within the responsibility of the Heads of Services;
(ii) Periodically evaluates the completeness and accuracy of FPDS-NG data reporting in all regional contracting offices through use of information retrievals; and
(iii) Designates FPDS-NG Regional Coordinators to manage and monitor the submission and editing of FPDS-NG data.
(4) Heads of Staff Offices. The Heads of Staff Offices will ensure that staff offices report procurement data to the FPDS-NG in accordance with established procedures.
