As a minimum, the plant clearance officer will provide the following information in a letter forwarding DD Forms 1342 to Defense Supply Center Richmond (DSCR)-
(a) Number of DD Forms 1342 included;
(b) Automatic release date;
(c) Screening complete date;
(d) Contractor's name and address;
(e) Contract number;
(f) Contracting activity that awarded the contract under which the contractor acquired the equipment;
(g) Location of the industrial plant equipment;
(h) Total acquisition cost;
(i) A statement advising that the automatic release date will not be extended;
(j) A note stating that-
(1) Request for transfer or shipment must include appropriate fund citations for packing, crating, and handling charges; and
(2) Government bills of landing (GBLs) should be furnished or, if shipment will be accomplished by other than GBL, DSCR must cite transportation funds; and
(k) The plant clearance officer's signature block.
