(1) Use DD Form 1638, Report of Excess and Surplus Contractor Inventory, or mechanized equivalent, to report the disposition of contractor inventory. Do not include disposition actions transferred to other offices. Unless headquarters of the administering activity directs otherwise, complete only the column total for each line of this report.
(2) Prepare quarterly reports for periods ending March 31, June 30, September 30, and December 31. Activities preparing manual reports will submit duplicate reports to the headquarters of the administering activity within ten working days after the close of the report period. (Report Control Symbol DD(I&L)(Q)1430).
(1) Line 1-Insert totals from line 7 of the preceding report.
(2) Line 2-Insert net changes due to shortages, overages, errors, or withdrawals (other than purchases or retention at cost).
(3) Line 3-Insert total excess inventory reported by contractors during the report period.
(4) Line 5-Insert total plant clearance cases completed during the report period. Do not report cases as completed until all property is disposed. Acquisition cost must equal line 19.
(5) Line 8-Insert amount retained or withdrawn at full cost.
(6) Line 9-Insert acquisition cost in the “Acquisition Cost” column and insert acquisition cost less handling, transportation, or restocking charges, in the “Proceeds” column.
(7) Line 10-Insert acquisition cost of all transfers completed during the report period. On lines 10A through 10H, insert subtotals representing transfers to the agency indicated. Exclude amounts on lines 10A through 10H when computing line 19 totals.
(8) Line 12-Insert the acquisition cost and gross proceeds. When sale costs are reimbursed from proceeds, show net proceeds in remarks.
(9) Lines 14 and 15-Used to identify and report other transactions.
(10) Line 18-Insert Section II totals. Line 18 acquisition cost must equal acquisition cost on line 5.
