(a) Upon receipt of an acceptable inventory schedule or a DD Form 1342, DoD Property Record, the plant clearance officer shall establish a plant clearance case file. The case folder will-
(1) Identify the case number (see 245.7203);
(2) Indicate the contractor's name and contract number;
(3) Note the word “Termination” if applicable; and
(4) Consolidate all inventory schedules applicable to one contract at the same location, if possible.
(b) As a minimum, include in the plant clearance case file-
(1) Inventory schedules or DD Form 1342, DoD Property Record, annotated to show all disposal actions;
(2) Copies of documents forwarding inventory schedules to the appropriate screening activity;
(3) Shipping or other instructions and correspondence directing disposition of contractor inventory;
(4) Shipping documents transferring inventory;
(5) Inventory verification survey or other documents showing completion of allocability review;
(6) Forms authorizing donation or sale;
(7) Document showing disposition of proceeds from plant clearance actions; and
(8) Any other documents pertinent to disposal actions, including review board cases, antitrust clearances, and inventory disposal reports.
