Official contract files shall consist of-
(1) Only original, authenticated or conformed copies of contractual instruments-
(i) “Authenticated copies” means copies that are shown to be genuine in one of two ways-
(ii) “Conformed copies” means copies that are complete and accurate, including the date signed and the names and titles of the parties who signed them.
(2) Signed or official record copies of correspondence, memoranda, and other documents.
