The following format shall be used to recommend the release of excess funds under terminated contracts, except if the contracting office retains responsibility for settlement of the termination:
From: Termination Contracting Officer ___________________________ [address]
To: Contracting office _________________________________________ [address]
Subj: Terminated Contract No _________ with _________ [Contractor]
Refs:
(a) [Cite termination notice and effective date.]
(b) [Cite prior letters releasing excess funds, if any.]
(1) Referenced termination notice, ____ [insert “completely” or “partially”] terminated contract __________.
(2) Based on the best information available, it is estimated that the gross settlement cost will be $ _____ The amount available for release as excess to the contract is $ ___. Any payments previously made to the Contractor for terminated items have been considered in arriving at the above amounts.
[If prior letters recommending release of excess funds are cited, use the following as paragraph 2:
The estimated settlement costs previously reported by reference (b) in the amount of $ ____ are revised. On the best evidence now available, it is estimated that the settlement costs will be $ ___ The additional amount available for release is $_____.]
3. The related appropriations and amounts involved are:
Appropriations Allocated Amounts
_____________________ ________________________
_____________________ ________________________
Copies to:
Paying Office
Accounting and Finance Office
Other
