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DSCC

DSCC 52.248-9C01: ENGINEERING CHANGE PROPOSALS - DEVIATION OR WAIVER REQUESTS

I48D01   52.248-9C01   CONFIGURATION CONTROL - ENGINEERING CHANGES,
DEVIATIONS AND WAIVERS   (OCT 2000)   DSCC
Old code:  I78

a.  DEFINITIONS:
(1) Engineering change.  A change to the current approved configuration
documentation of a configuration item at any point in the life cycle of the
item.
(2) Engineering change proposal (ECP).  A proposed engineering change and
the documentation by which the change is described, justified, and
submitted to the Government for approval or disapproval.
(3) Deviation.  A specific written authorization, granted prior to the
manufacture of an item, to depart from a particular requirement(s) of an
item's current approved configuration documentation for a specific number
of units or a specified period of time.  (A deviation differs from an
engineering change in that an approved engineering change requires
corresponding revision of the item's current approved configuration
documentation, whereas a deviation does not.)
(4) Waiver.  A written authorization to accept an item, which during
manufacture, or after having been submitted for Government inspection or
acceptance, is found to depart from specified requirements, but
nevertheless is considered suitable for use "as is" or after repair by an
approved method.

b.  Contractor Responsibility.  ECPs should be used to make permanent
changes in the Government Technical Data Package (TDP).  Contractual relief
should be requested using a Request for Deviation or Waiver.  This is
because the Government requires more time to analyze any proposal to
permanently change the specifications or TDP.   Cost saving improvements to
the TDP should be submitted as a Value Engineering Change Proposal (VECP).

NOTE:  MIL-STD-973* allows ninety days to process routine ECPs.  If the
contractor needs a response in less than ninety days to meet contract
requirements, the contractor should consider submitting a waiver or
deviation along with the ECP.

     Processing Emergency and Urgent ECPs.  Ordinarily, ECPs submitted by
the contractor will be deemed routine.  If an ECP is considered to be an
emergency or urgent (as defined in MIL-STD-973), immediately notify the
PCO.  ECPs will be reviewed for a determination on criticality, and, if
determined to be urgent or critical, the appropriate processing time-frame
in paragraph 5.4.2.3.1.1 of MIL-STD-973 will be followed or the contractor
will be notified otherwise.

When submitting an ECP or Request for Deviation/Request for Waiver
(RFD/RFW), the contractor must follow the instructions in MIL-STD-973 (as
tailored in the following paragraphs).
(1) Engineering Change Proposals--Required Content.
(a) Follow the short form procedure in MIL-STD-973.
1. paragraphs 5.4.8 through 5.4.8.2.1;
2. paragraphs 5.4.8.2.3 through 5.4.8.2.7; and
3. Appendix D instructions.
(b) Include:
1. Requirements for notices of revision (NOR). (Instructions for NORs are
in MIL-STD-973, paragraph 5.4.7 and Appendix G.)
2. Copies of drawings that have clearly been marked to identify the
proposed change.
3. Any other documentation that will help in reviewing the proposed change.
(2) Request for Deviation/Request for Waiver - Required Content.
(a) Follow the short form procedure in MIL-STD-973.
      For RFD(s) -- paragraphs 5.4.8.3 through 5.4.8.3.4;
      Appendix E instructions.
      For RFW(s) -- paragraphs 5.4.8.4 through 5.4.8.4.4;
      Appendix E instructions.
(b) Include marked drawings and any other documentation that will be
required to review the proposed RFD/RFW.
(c) Identify the number of parts affected in block 17 of DD Form 1694.

c.  Submittal Procedures
(1) Engineering Change Proposals (ECP), Deviations and Waivers initiated by
the contractor must be prepared and submitted in 7 copies with supporting
data as required by b.(1) above to the ACO, with an information copy to the
PCO.
WARNING:  If you do not submit complete, legible packages, ECPs may be
returned without processing.
(2) Value Engineering Change Proposals (VECPs) must comply with the
requirements of the Value Engineering Incentive clause of the contract and
MIL-STD-973 and be submitted utilizing DD Form 1693 in 6 copies to the PCO
with an information copy to the ACO, and an additional copy mailed direct
to Defense Supply Center Columbus, P.O. Box 3990, Columbus, Ohio 43216-
5000, ATTN:  DSCC-VE.

d. Contracting Agency responsibilities.
(1) ACO Responsibility.  Within ten working days from the date of receipt
of contractor's request, the ACO must submit an original and two complete
legible copies of the contractor's request to the applicable technical
support office.
(2) ECPs will be reviewed and decided upon within the ninety day time frame
established by MIL-STD-973.  Notification of decision will be done in
accordance with paragraphs 5.4.8.2.6 and 5.4.8.2.7 of MIL-STD-973.

(3) RFDs/RFWs will be reviewed per MIL-STD-973 and decisions made within 75
days from the date of receipt from the ACO.

e. Reminder - Only the PCO can change the Contract.  NO OTHER GOVERNMENT
REPRESENTATIVE is authorized to make a commitment for, or bind the
Government.

f. Questions about the status of change requests already submitted should
be directed to the procuring activity.

g. The period of time for evaluation and approval/disapproval of ECPs (90
days) and Deviation/Waiver (75 days) shall not constitute excusable delay
in the performance of this contract by the contractor or in any way relieve
the contractor from compliance with the contract delivery schedule.  The
submission of ECPs or deviation/waiver requests by the contractor shall not
preclude the Government from exercising its rights under the default clause
or any other provision of the contract.  Further, any such submission shall
not afford the contractor any basis for a delay claim or adjustment of the
contract delivery schedule, provided the Government approves or disapproves
the submission within a period of 90 days after receipt thereof by the
contracting officer.

*This standard has been cancelled effective September 30, 2000 (MIL-STD-
973, Notice 4), but is still required for the procurement and control of
this item.  Copies of MIL-STD-973, Notice 3, which includes the base
document, may be obtained from:  http://assist.daps.dla.mil

(End of Clause)